Privacy Notice

The Samuels Family Trust — last updated March 2026

1. Who We Are

The data controller is The Samuels Family Trust, a trust established by deed dated 22 October 2025.

The trustees are Margaret Bennett-Samuels, William Henry Samuels, and Nigel Anthony Herrick. Correspondence should be addressed to:

63 Newton Street
Newark
NG24 1SU

2. What Personal Data We Hold

In connection with the tenancy of the trust property at 46 Edward Avenue, Newark NG24 4UZ, we hold:

  • Your name, address, email address, and telephone number
  • Details of your tenancy agreement and rent obligations
  • Rent invoices, payment records, and account statements
  • Portal login credentials (email address only — passwords are not stored in readable form)

3. How We Use Your Data

We use your personal data solely to:

  • Administer your tenancy and issue rent invoices
  • Maintain accurate financial records for the trust
  • Comply with our legal obligations as landlord and as trustees
  • Provide you with access to your tenant portal

4. Legal Basis for Processing

  • Contract — processing is necessary to perform your tenancy agreement
  • Legal obligation — landlord and trustee duties under UK law require us to maintain certain records
  • Legitimate interests — trust administration and property management

5. How Long We Keep Your Data

  • Financial and rent records are retained for 7 years after the end of the tenancy (HMRC requirement)
  • Tenancy documents and correspondence are retained for 6 years after the end of the tenancy
  • Portal access is removed when the tenancy ends

6. Sharing Your Data

We do not sell or share your personal data with third parties for marketing purposes. We may share data where required by law (for example, with HMRC or in legal proceedings) or with professional advisers acting on behalf of the trust under strict confidentiality obligations.

7. Your Rights

Under UK GDPR you have the right to:

  • Access — request a copy of the personal data we hold about you
  • Rectification — ask us to correct inaccurate data
  • Erasure — ask us to delete your data (subject to our legal retention obligations)
  • Restriction — ask us to limit how we use your data
  • Objection — object to processing based on legitimate interests
  • Portability — receive your data in a structured, machine-readable format

To exercise any of these rights, write to us at the address above. We will respond within one month.

8. Complaints

If you are unhappy with how we have handled your data, you have the right to complain to the Information Commissioner's Office:

ico.org.uk
0303 123 1113